WSH Audit Scheduling

The audit schedule is established during the pre-audit meeting where gathering of  the pre-audit information were undertaken. The audit schedule is prepared for the on-site activities

Upon establishment of  the audit schedule, the audit schedule shall be disseminate to all relevant stakeholders at least 2 weeks in advance or accordingly to organizational procedures

In general an audit scheduling may include

• Date and time
• Location to be audited
• Audit activities to be carried out
• Duration of audit activities
• Physical areas to be inspected
• WSH management system elements to be audited such as procedures, instructions, legal requirements, codes of elements ISO 14001/
• SS ISO 45001:2018
• Occupational health and safety management systems — Requirements with guidance for use
• Auditor ‘s schedule
• Auditee’s schedule

Here is sample of audit plan and audit schedule

Proposed Audit Plan for Company XXX Occupational Safety and Health Management System Auditing

WSH Auditing Guidelines

The credibility of an audit depends on the proper management of the audit activities using the quality assurance procedures and record keeping

The purpose of quality assurance procedures is to ensure that all audit tasks are carried out consistently and accordingly to the site established audit plan and according to the audit schedule.

At the beginning of each audit, the lead auditor shall prepare a quality plan identifying the quality assurance procedures to be undertaken. The plan should contain:

• a record of the actions required for ensuring quality work
• verification by team leaders  responsible for that required actions have been undertaken
• the people who will review the work
• the expected time for the review.

The plan ensures consistency through a structured process of peer review. An example of a quality assurance plan :

RECORD KEEPING

The purpose of record keeping is to ensure the proper and systematic recording of information and observations collected during a compliance audit. Good record keeping and filing procedures will ensure that all supporting documentation and observations are kept for future reference. All audit information should be stored in a file and a new file opened for each Compliance  audit.  Each file should contain a number of subsections to store the audit information in an orderly manner.

Audit Programme Procedure

Lead Auditor shall establish the audit programme procedures through the planning of the  audit activities, development and communicating of the audit plan to the auditee. In general the audit process involves tasks that can be grouped into pre-site visit activities, on-site activities and post-site visit activities as follows:

Activity

Pre-site visit activities

Planning and preparing for the audit

Collecting background information

Compiling checklists

On-site activities

Conducting an opening meeting

Collecting audit evidence through gathering information, observations and interviews, and sampling

Conducting a closing meeting

Post-site visit activities

Evaluating audit evidence

Compiling a compliance audit report

Developing a follow-up action program

Conducting a regulatory review

Careful and thorough planning of the audit activities is critical to the audit’s success as the proper conduct of a site inspection.

Pre Site Visit Activities

Pre-site visit activities should be properly planned by ensuring that appropriate resources and equipment are available and time is allocated to carry out the audit in the most efficient and effective way.

Audit planning and communication of audit plans and it’s requirements 

An audit plan outlines the following key elements and the products that the audit will generate

• the audit activities to meet audit objective and scope
• the audit schedule
• the audit scope and criteria
• Logistic arrangement
• Work areas to be audited
• Document to be reviewed
• Persons to be interviewed
• Audit personnel and their responsibilities
• Audit reporting (format, topics, language, submission schedule)
• Matters relating to confidentiality
• Follow up requirements