SHMS Audits

Concord Associates Pte Ltd has been providing 3rd Party Independent SHMS audits to all industries since her inception.

As one of the first organisations in Singapore to be a MOM and SAC Approved WSH Auditing Organisation (WSHAO), we have conducted many audits for construction projects, factories, and other industries.

We are also accredited by the National Environment Agency (NEA) to conduct Safety Audits for the handling of hazardous substances.

Our pool of auditors are fully committed in adding value to your esteemed organisation’s QEHS System by providing detailed and informative audit reports based on the following list of audit services:

• Mandatory SHMS Audits (ConSASS / SS 651 / SS 679 / SMS)
  • Construction Worksite
  • Metalworking Industry
  • Shipyard
  • Oil Refinery
  • Petrochemical Plant
  • Semiconductor Wafer Fabrication Plant
  • Chemical Manufacturing Plant
  • Pharmaceutical Plant
  • Bulk Storage Terminal
• Internal ISO 9001 / ISO 14001 / ISO 45001 / SS 651 / SS 577 Audit
• NEA Safety Audit for the Handling of Hazardous Substances
• RM Audit for bizSAFE Level 3 / bizSAFE STAR / Overtime Exemption (OTE)
• Approved Scaffold Contractor (ASC) Lifelong Scheme Audit
• Audit for Awards:
  • Annual Workplace Safety & Health (WSH) Awards
    • WSH Performance Awards (WSHPA)
    • Safety and Health Award Recognition for Projects (SHARP)
    • WSH Risk Management Awards
    • WSH Developer Awards
  • bizSAFE Enterprise Exemplary Award
  • The Royal Society for the Prevention of Accidents (RoSPA) UK Award

Application for Overtime Exemption (OTE)

Under the Employment Act, an employee is not allowed to work for more than 44 hours per week or 12 hours per day, which is equivalent to about 176 hours per month. Beyond the stipulated 176 hours of normal work, 72 hours of overtime work is allowed. Under the law, for any overtime work exceeding 72 hours per month, Application for Overtime Exemption (OTE) has to be submitted for MOM's approval.

We can assist in the endorsement of your organisation's Overtime Exemption Application upon verifying the relevant Risk Assessments and the associated implementations of the work concerned. 

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IMPARTIALITY POLICY

Concord Associates Pte Ltd is the legal entity responsible for auditing activities related to workplace safety and health management systems and risk management systems.

The top management, managers and staff of Concord Associates understand the importance of impartiality in undertaking its auditing activities. Concord Associates will therefore ensure that in all its dealings with clients or potential clients, all employees or other personnel are and will remain impartial. We will not allow commercial, financial or other pressures to compromise our impartiality.

To ensure that impartiality is both maintained and can be demonstrated the following principals have been established.

·         Concord Associates top management is committed to ensure impartiality.

·         All of the personnel of Concord Associates (both internal and external) who could influence the auditing activities always ensure impartially.

·         Concord Associates identifies all risks to its impartiality on an ongoing basis through past records of their personnel e.g. their experience letters etc., including those risks that arise from its auditing activities, from its relationships to any company, or from the relationships of its personnel with the clients. Any proposed risks associated with will undergo a risk assessment by the Auditing Services Committee prior to that relationship being formalized.

·         Concord Associates does offer management system/risk management system consultancy or any other form of consultancy to companies or individuals. To ensure impartiality, we do not offer (and has never offered) auditing services to companies it had management system consultancy in the past two years. Any proposed relationship between Concord Associates and any other company will undergo a risk assessment by the Auditing Services Committee prior to that relationship being formalized.

·         Concord Associates does not have (and will not form) any relationships with companies who offer consultancy, internal audit services or other services that can be construed as having an impact on the auditing services provided by Concord Associates. Any proposed relationship between Concord Associates and any other company will undergo a risk assessment by the Auditing Services Committee prior to that relationship being formalized.

·         Any current relationships with companies, organizations and individuals will be assessed for the risks on regular basis to ensure that the relationship does not impact upon the impartiality of the auditing process. The risk assessment will be reviewed by the Auditing Services Committee.

·         Individuals employed by or otherwise contracted to Concord Associates are required to document and record their current and past relationships with all companies. Any situation past or present which associates to potential conflict of interest is declared by Concord Associates. Concord Associates will use the information to identify any threats to impartiality and will not use that individual in any capacity unless they can demonstrate that there is no conflict of interest. The risk assessment will be reviewed by the Auditing Services Committee.

·         Concord Associates shall only appoint external auditors who are not external auditors of another auditing organisation. Concord Associates promptly inform the Singapore Accreditation Council whenever there is a change of external auditors.

·         Concord Associates ensures that activities of separate legal entities, with which the auditing organisation or the legal entity of which it forms a part has relationships, do not compromise the impartiality of its auditing activities.

·         Concord Associates does not market or offer its activities as linked with the activities of an organization that provides consultancy. Concord Associates does not state or imply that certification would be simpler, easier, faster or less expensive if a specified consultancy organization were used and will take appropriate legal action should any such link be identified.

·         Concord Associates takes appropriate legal action to respond to any risks to its impartiality, arising from the actions of other persons, bodies or organizations, of which it becomes aware.

·         All employees will be reviewed at least annually to ensure that they remain impartial when conducting audits.

·         Concord Associates does not and will not offer any commission, (‘finders fees’ or other inducements) to any individual or company in respect of referrals of clients unless:

o   The terms and conditions of any such referral are clearly established and can be demonstrated and it can also be demonstrated that the fee is for a referral and the fact that a commission has been paid will in no way effect the outcome of an audit.

o   A risk assessment (to establish the potential for an unacceptable threat to impartiality) has been carried out on the process through which any such payment is made to an individual or organisation (normally a consultant) requesting the commission for referrals.

o   All such payments are documented, recorded, and traceable and accompanied by a purchase order and invoice.

·         Concord Associates does not offer specific training to any company in respect of implementing a particular standard for that company. Any training offered by Concord Associates is general in nature and available to all companies or individuals who wish to attend.

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               Audit Procedure:

                                                             

                                                               

Procedure for Complaints received from Audit: